PRE-PLANNING PRODUCTION ASSISTANT
Seeking a detail-oriented and highly organized Pre-Planning Production Assistant to support operational planning and coordination for live events. This role is located in Downtown Detroit. This role plays an important part in preparing for successful event execution by assisting with pre-event logistics, coordinating with internal teams and vendors, and ensuring planning activities remain on schedule. The ideal candidate is proactive, organized, and able to manage multiple priorities while working in a fast-paced, collaborative environment.
The candidate must possess the ability and experience to be immediately effective in their role. Ideal candidates are strong communicators with exceptional organizational skills and an eye for detail. Success in this role requires the ability to coordinate multiple moving pieces, adapt to changing priorities, and maintain accuracy while supporting event planning teams.
Essential Job Functions:
- Participate in event planning calls and internal coordination meetings
- Attend site walkthroughs and assist with documenting operational requirements
- Review event schematics, floor plans, and approved event layouts for planning accuracy
- Coordinate vendor timelines, load-in schedules, and key planning milestones
- Assist with aligning staffing levels based on event scope and operational needs
- Coordinate credentialing, access requirements, and event entry logistics
- Communicate venue and property guidelines to vendors and event partners as directed
- Support cross-functional communication to ensure planning activities remain on schedule Maintain organized event documentation and planning records
- Assist with additional administrative and operational planning tasks as assigned
Skills and Key Attributes:
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to manage multiple projects and deadlines simultaneously
- Detail-oriented with a high level of accuracy
- Proactive, dependable, and solutions-oriented
- Ability to work collaboratively with internal teams, vendors, and clients
- Comfortable working in a fast-paced, deadline-driven environment
- Strong problem-solving skills and adaptability to changing event needs
- Professional demeanor with excellent follow-through
- Proficiency with Microsoft Office, including Word, Excel, and PowerPoint
Preferred Requirements:
- Previous experience supporting live events, production, logistics, or project coordination preferred
- Experience reviewing event diagrams, production schedules, or operational plans preferred
- Bachelor’s degree or equivalent combination of education and relevant experience preferred
- Some travel may be required based on event needs
The Pre-Planning Production Assistant supports operational planning and event preparation but does not assume executive production authority unless otherwise agreed to in writing.
EEO Statement
Productions Plus is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.